A great event organizer will always find value in solutions that can do double duty. The easier it is to streamline the customer experience, the better it is for the event organizer who is juggling multiple deadlines, logistical challenges, and content concerns at once.
So while all events are created differently and carry various requirements, a virtual event software platform that can handle registrations, a multitrack agenda, and sponsors, all while encouraging attendee engagement, is just as valuable as gold.
Who is Accelevents for?
From live trade shows to hybrid professional conferences and online fundraisers, Accelevents is an intuitive and versatile self-service online event platform. The platform events are diverse and overall, it excels in offering a full range of event types and opportunities to encourage attendees' engagement, including a gamification function that allows attendees to further engage with the event they're attending.
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Accelevents setup is simple and based on the type of experience the organizer wants to provide. Image source: Accelevents.
Organizers planning virtual festivals, fundraisers, corporate events, and other real world or virtual events of any size can benefit from everything Accelevents offers. The platform is as easy to use as it is versatile, and the setup takes less than 15 minutes. With registration integration, an analytics dashboard, and its own live video streaming option, the Accelevents platform really is a full-service solution for almost any type of event.
Accelevents' features
The Accelevents developers thought of almost every aspect of an event as it relates to function and communication. While some of the essential functions are as simple as an automated email to speakers when their sessions are published, other parts are more complex software integrations. There are few features left out of the platform functionality, but they are outweighed by features that really stand out, including integration with HubSpot, Salesforce, Marketo, Pardot and other platforms.
Most virtual event platforms are best suited for one specific type or category of events. With a lot of options on the market, there are quite a few virtual conferencing platforms that are specifically for summits, while others can really only handle webinars.
Accelevents, however, seems to be one of the few versatile platforms that can look professional and serve a corporate audience while also putting the "fun" in fundraising and offering an effective platform for managing trade shows and other logistically complicated events.
During the set-up process, configuration prompts ask a few simple questions about the type of event and required elements. Based on the answers, the platform creates the event site and uses the most appropriate template and set of actions on the checklist. However, if an event launches and requires a function not included in the initial customization, it can be added later.
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Basic event details are required to get the event started. Image source: Accelevents.
For example, when a new event is created, the backend dashboard makes a checklist of actions to prepare for launch. If an event requires payment for registration, the dashboard checklist will include an action item to set up payment processing. For this specific function, Accelevents offers payment processing integrations with Stripe and Square, among other options. And setting up the integration takes fewer than five clicks.
Also, Accelevents issues same-day quick payouts (and a guaranteed deposit within 48 hours) for all sales, so there is less wait time to receive compensation for the payments processed.
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Accelevents generates a custom event details page, along with a checklist of event features prior to publishing the event. Image source: Accelevents.
The flexibility is, by far, one of the best features of the platform since it can be used across an organization and for a variety of events.
In-person event streamlining
When it comes to in-person events, Accelevents allows organizers to create custom badges that can be printed at check-in. Or, if attendees want to check in via self check-in, that option is also available via kiosk mode. They'll be given a badge with information like their name, job title, organization, and optional QR codes that can be scanned by anyone for additional information.
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Accelevents check-in options are flexible enough for any venue. Image source: Accelevents.
Conference networking on the go
For real-world events, or the in-person portions of hybrid events, the Accelevents mobile app allows attendees to connect with other attendees and presenters. They can also manage their agendas and schedule meetings between presentations, as well as check into events using their phones and navigate complicated conference layouts with just a few taps on their screen.
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The Accelevents mobile app adds further functionality for both attendees and organizers. Image source: Accelevents.
Fundraising event capability
Fundraising events can be challenging, especially managing all the moving parts of in-person or hybrid events. However, Accelevents offers a unique fundraising solution with mobile capabilities and a seamless experience for donors.
Fundraising options can be integrated with the ticketing system for in-person or hybrid events. Attendees can purchase event tickets and donate at checkout or just get involved in the fundraising efforts. For completely virtual events, the platform can host digital fundraising efforts such as raffles and silent auctions.
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Accelevents sample raffle analytics page. Image source: Accelevents.
The optional fundraising functions on the platform include:
- Donations at checkout
- Raffle participation
- Silent auction bids
- Text-to-give
These options and the flexibility can add an entirely new set of opportunities for nonprofit fundraising that offers a more enticing approach, a streamlined process, and a wider reach.
Carefully curated engagement
Accelevents uses artificial intelligence to pair attendees who join cocktail parties and networking sessions. These sessions offer attendees a chance to "match" with each other and prompt interactions to spark new, mutually beneficial professional relationships and partnerships.
There is also a gamification function that invites the event organizer to set up challenges (there can be more than one throughout the event) to encourage attendees to participate and take action.
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The gamification option invites attendees to get more involved in the event. Image source: Accelevents.
For example, an organizer can create a 10-Point Checklist, and each attendee who chooses to participate must complete 10 actions to finish the challenge. Actions might include checking out an exhibitor booth for more than one minute. The event organizer can offer incentives, prizes, or rewards for those who join the challenge.
The challenge engagement is tracked automatically, and the organizer will see participant data in the backend analytics dashboard.
Real-time analytics
For event organizers, real-time analytics paints a picture of the event. The data offers insight into event interests, how attendees interact with event pages, and if the exhibitors and sponsors are getting value through visits and meetings. As with any great event management platform, Accelevents offers a slew of analytics tools on the backend, and the data is updated in real-time.
Just a few of the analytics provided by the platform include:
- Registration and attendance
- Total sales numbers for all revenue streams
- Engagement data from chat, polls, and Q&A sessions
- Sponsor data, including clicks to booths
- Exhibitor data, including leads generated and meetings scheduled
- Session attendance and duration
- Gamification data
These analytics are easily accessed through the organizer's dashboard and exported to share with team members and other stakeholders.
Registration and livestream included
Unlike some other platforms, Accelevents really is an end-to-end solution. The platform creates an event registration page that can be customized and configured to accept payments like Stripe or Square. However, an event organizer can also use their own registration software and either integrate the data through an API or upload the exported data into the platform.
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Event registration page created in less than 10 minutes. Image source: Event created by author using Accelevents.
Accelevents also offers its own livestream function for live video presentations. The function will automatically generate links for sessions, so the organizer does not need to configure those settings.
However, if the event organizer prefers to use a different platform, the stage and breakout rooms are compatible with Zoom, Wistia, Vidyard, and other livestreaming applications. Event organizers can choose their preferred video conferencing platform based on their comfort level and what they anticipate will best support the event content.
Accelevents' ease of use
Accelevents offers a free trial and does not require payment or a credit card upfront. Once the trial is activated, an event can be configured right away. In general, it takes less than 15 minutes to get the event registration page and hub set up and ready to go live.
Simple requirements, such as uploading a logo, adding an event description, and adding speakers, are enough to launch. Other details that may not be available right away or may change can be added before or after page launch.
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The backend makes it easy to customize the event page to create a consistent brand experience. Image source: Accelevents.
Integrations for payment processing for registration and fundraising are simple. Payments are collected using Stripe or Square, and the Accelevents payout promises that funds will be transferred within 48 hours.
Other integrations with platforms including HubSpot, Salesforce, Marketo, and Pardot are easy to set up and simplify communications and relationship management. It is also easy to add streaming platforms to host sessions and breakouts if the event organizer chooses to use a platform outside of what Accelevents offers.
Accelevents' pricing
The pricing model is not entirely transparent in terms of offering exact numbers for the tiered pricing structure, although some pricing information is available without having to speak to a salesperson. Accelevents offers both single event pricing and annual contracts for unlimited events, and package prices are frequently customized based on the user's needs.
Taking the platform for a trial run will cost you nothing, however, and gives you a good feel for what it's capable of doing, which, frankly, is almost anything you can imagine for an in-person, hybrid, or online event.
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Accelevents pricing tiers and what is included in each option. Image source: Accelevents.
According to the company, pricing starts at a minimum of $500 for a single event, branded as the "Starter" package.
This price includes:
- One- or two-day event
- Two ticket types
- Maximum of 20 sessions
- 15 exhibitor booths
Additional attendees cost $3 per person, and exhibitor booth livestreaming is $99 per booth per event day. The registration form, customization, and analytics are available, but have limitations.
The next tiered option is the Professional package promoted as the best choice for multi-day events. This option offers an unlimited number of sessions, booths, and ticket types.
It also includes:
- Full event customization
- Unlimited event length
- Complete analytics for the event organizer
- 1:1 onboarding to get started
- Up to 500 attendee days
- Exhibitor booth streaming for $99 per booth per event day
The price for this option is customized, and a representative can offer the details.
The top tier is the Enterprise level, which provides annual access to the platform, full customization, and no limits on sessions, booths, ticket types, and analytics. According to representatives from the company, this plan starts at $12,000 yearly, but can be additionally customized for an additional charge.
Accelevents' support
Accelevents offers 24/7 live customer support through the website chat and via telephone. There is also dedicated event-day support for $250/hour with a minimum two-hour commitment. It also provides onboarding training webinars each week to help with the initial setup and event customization, as well as one to one onboarding with some packages.
Benefits of Accelevents
In general, Accelevents is an excellent self-service platform for single events or an annual license for multiple events that may vary in type and purpose. With multitrack capabilities, integrated registration, and a livestream function, Accelevents offers a genuinely robust solution for both real world and virtual events like conferences, trade shows, and corporate events.
The one area where improvement would uplevel this platform is greater pricing transparency. Although the idea that each type of event might necessitate significantly different packages, with different costs, giving potential users some general idea of the base package prices would help them make more informed decisions without having to deal with sales teams before they're ready.
Versatile enough for everything from fundraisers to festivals
Accelevents is a versatile, flexible event platform that can work for almost any event type with any number of attendees. The ability to customize the event pages, collect registrations, and offer analytics to sponsors and exhibitors for in-person, hybrid, and virtual events means that the platform checks all of the boxes.
From conferences to trade shows, the function of Accelevents makes it worth a try for any event organizer that wants to leverage the power of such an event platform capable of so much.
