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OnPay is a highly rated payroll service that delivers a powerful package of benefits and customer support, all with transparent pricing and no hidden fees. OnPay's payroll software can support small businesses and mid-sized businesses across a wide range of industries and employee headcounts. Read on for a breakdown of this small business payroll software that combines payroll, HR, and benefits.
The biggest advantage of OnPay is that it doesn't only give you payroll software. It gives you a strong selection of HR tools and employee benefits, along with processing payroll, all in one place for one transparent monthly price. As your business grows and you hire more employees, OnPay can grow with you.
One downside of OnPay is that its integrations with other accounting software, time tracking software, and HR tools are somewhat limited. OnPay integrates with major accounting software like QuickBooks and Xero, so it should be easy to use if you're in the Intuit QuickBooks ecosystem. But if you'd prefer to manage your payroll and accounting with one platform, OnPay might not be the right choice.
OnPay is one of the best payroll software solutions for small businesses with multiple employees -- not solopreneurs, freelancers, or independent consultants. It's also a better fit for companies with lots of hourly employees, rather than salaried staff -- that's because the OnPay process for payroll runs requires review and confirmation of employee hours.
Are you a farmer or agribusiness owner? Check out OnPay. It has a special integration with Magnify (powered by Farm Credit) that can make OnPay a good payroll solution for farms and agriculture businesses.
OnPay price structure is one of the most transparent in the industry. A monthly rate of $40 and a $6 per-employee rate, and that's it. You'll know upon sign-up exactly how much you'll be paying each month, and that will only change if you add or terminate an employee.
OnPay is a powerful small business payroll solution because it gives you a wide range of features for one low price. No software solution is perfect, but OnPay can take the most worrisome payroll tasks off of your to-do list. Let's look at a few highlights and see why OnPay scores so highly on The Ascent's list of best payroll software.
The most important part of OnPay's payroll service is its comprehensive, flexible, multi-state payroll processing solutions. This payroll software covers all the bases for paying employees (W-2) or contractors (1099) in all 50 states.
Here are a few examples of what the OnPay payroll service does best:
OnPay doesn't just help your people get paid (and pay their taxes) -- it helps you hire, onboard, and manage people with built-in HR tools and documents. These essential HR tools make it easier for your company to maintain compliance and streamline the onboarding process.
Here are a few highlights of OnPay's HR tools:
Paying people's salaries and wages on time is important, of course, but the best payroll software can also help you manage the other big piece of people's compensation -- employee benefits. OnPay payroll software has built-in capabilities to manage employee benefits, including:
Along with tracking your employees' financial compensation and benefits, OnPay helps you manage your people's paid time off (PTO). Create a customized, flexible PTO policy for your company's unique needs, with up to three PTO accrual tiers. In-app PTO requests (and approvals) make it easy for employees to take time off when they're ready, with automatic subtractions from their PTO balances.
OnPay gives you payroll, HR and benefits all in one place -- and it can also help with accounting and other operational tasks. That's because OnPay integrates with some of the biggest small business accounting software brands, like Intuit QuickBooks (desktop and online versions) and Xero. OnPay also integrates with HR software, 401(k) providers, and more.
Choosing the right payroll software is often a matter of finding the right combination of features and integrations. No single piece of small business software can truly "do it all," but OnPay can connect your business functions across payroll, finance, accounting, and more.
It is easy to run payroll with OnPay.
The application offers easy navigation from the user dashboard, displaying details about your team of employees, recent pay runs, the next scheduled pay run, and any important upcoming dates and outstanding employee offers in an easy-to-read format.
An employee search function is at the top of the screen, and the vertical menu to the left provides access to all system functions.
During the initial setup process, you can have OnPay enter your existing payroll data, or you can choose to complete the process yourself. OnPay can also assist you with importing existing data from another application if necessary.
To start a payroll run, just choose the employees you want to pay, then import hours from your time-tracking application (if you're using one) or enter the hours worked for each employee. If you're paying salaried employees or contractors, you won't have to enter any information, but you will have to enter hours worked for your hourly employees. When done, review the totals and approve the payroll.
New users shouldn't worry since all of the features and functions in OnPay are easy to find, but if you do get lost, just click on the question mark at the top of the screen to access the knowledge center.
OnPay offers excellent support options, including free account migration and setup for new users. OnPay support can also help you set up integrations with third-party applications. When you do contact support, you can be confident in their ability, as they're trained by the American Payroll Association.
The software offers toll-free telephone support during regular business hours, as well as email and chat support. Emergency support is available on weekends, and the comprehensive knowledge center is accessible via the OnPay website or from within the application at any time.
If you ever decide it's not right for you, OnPay makes cancellation quick and easy. Just email or call OnPay support ([email protected], 877-328-6505) and let them know you'd like to cancel the service. It doesn't matter if you have a trial or a paid account; OnPay lets you cancel anytime with no penalties or fees.
There are plenty of benefits to using OnPay, starting with its transparent pricing. There are no hidden fees or extras attached. Another benefit is the ability to pay your employees how you want, when you want. You can have salaried employees and hourly employees, and you can assign multiple pay rates to your employees.
Using OnPay, you'll also have access to HR tools and resources as well as excellent product support -- all for one affordable fee.
Online access | Direct deposit | Prepares federal tax forms | Employee access to payroll documents | |
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OnPay | ||||
Gusto | ||||
QuickBooks Payroll | ||||
Payroll4Free | ||||
Payroll Mate | ||||
Paycor |
Suitable for even the smallest business, we found in our review that OnPay (onpay overview) really shines for small and growing businesses with a high percentage of hourly employees or who have employees in multiple states. However, if the majority of your employees are salaried, you may benefit more from an application that includes an auto-payroll option.
Yes. Full-service payroll processing, including filing taxes, direct deposit, contractor payments, HR tools, and multistate payroll are all included in the cost.
Yes. Your employees can enter their own personal information, sign required forms, and fill out paperwork all using the employee self-service option, where they can also access pay stubs, W-2s, and tax information.
OnPay integrates with a variety of time-tracking applications including TSheets and When I Work.
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